The starting point is the ‘Learning Agreements’ tile, found on the OSIRIS home screen:

The pending work for both the incoming and the outgoing process is shown here.

1.    Click ‘Submitted’.
2.    Screen 2.3.20 opens:

3. Click the black arrow at the start of the line for the Learning Agreement of the student concerned. This opens screen 2.1.119, where the Learning Agreement can be assessed:

4.    Review the start and end dates¹. This may seem like an insignificant detail, but is of vital importance for any application for a scholarship. Reject an application in case these dates are incorrect.

5.    Fill in the contact person (the person authorised to sign)².
6.    Verify the student’s OSIRIS and partner programme⁴.

For the OSIRIS-programme, mind the following:

• The 'Points recognized' are shown to the student on their Learning Agreement in OSIRIS Student.
• By default, the field 'points recognized' is filled with the maximum credits of the examination component. If the maximum is higher than 30 credits, the number of 'Points recognized' should be changed to 30.
• If no maximum has been specified, the minimum number of credits will be used. If the minimum is higher than 30 credits, the number of 'Points recognized' should be changed to 30.
       

NOTE: Filling in the internal notes is optional; they are not visible to the student.

7.    If the request will be declined, fill in the reason in the comment field³.  This comment is sent to the partner institution and the student.
8.    When the assessment is completed, click the ‘Actions’ button to continue⁵. The following actions are available:

9. There are two options from here on:

1. Reject Learning Agreement: Rejecting the Learning Agreement makes the comment filled in at step 7 visible in OSIRIS Student. The student will receive a notification of this. They are required to take action and submit the modified Digital Learning Agreement.
2. Approve Learning Agreement: If the Learning Agreement is approved, no further action is required from the student. The Learning Agreement is submitted to the partner institution for approval.
   1. Following the partner’s approval no further action is needed and the status of the Learning Agreement is set to Definitive.
   2. If the partner rejects the Learning Agreement, their comments become visible in the ‘Partner’s Comments’ field, the status of the Learning Agreement is set to ‘Rejected By Partner’ and: See 9a.
3. Generate and upload LA: See point 13.
4. Modifying status of Learning Agreement: See point 15 (tip: start at point 13).

What happens if the student submits a change to a Learning Agreement with Definitive status?

10.    If the student submits a change to the Learning Agreement, its status is set to ‘Submitted’. A new line item for the modified data is visible in screen 2.1.119:

11.    If the student submits a change to the Learning Agreement, its status is set to ‘Submitted’. A new line item for the modified data is visible in screen 2.1.119:

12.    Use the ‘Actions’ button to approve or reject the change (see point 8).

Generate and upload LA

13.    This option is used for partners in Europe who are not yet signed on to the EWP message exchange: The student can find the generated LA in the student module and download it there. Employees can find the document with the student in screen 2.1.09 (Documents).
14.    The student downloads the LA and forwards it to the partner, who signs it and returns it to the student. The partner can either approve or reject the LA.
15.    On receiving a fully signed LA, the correct status can be set through the option ‘Change Learning Agreement status’ in the ‘Actions’ menu.